Purpose of Use and Disclosure of Personal Information

Please be aware that, as a result of suspension of use or erasure, we may not be able to provide services that meet your request.

Fee

Method of request for disclosure, etc. and inquiries

Please contact the Complaints and Consultation Desk if you wish to request: notification of the purpose of use ; disclosure; correction, addition, or deletion of details ; suspension of use; erasure; or cessation of provision to third parties (hereinafter "disclosure, etc.") of retained personal data handled by the Company or records of provision to third parties. To request disclosure, etc. of retained personal data or records of provision to third parties, (1) fill out the Disclosure, etc. Request Form prescribed by the Company and (2) enclose copies of documents necessary to verify that the person making the request is the person for whom the request for disclosure is being made, and send them by registered mail, simplified registered mail, trackable mail, or other means by which a record of delivery is kept. For the Disclosure, etc. Request Form, please download and print the PDF file, and fill it out.

(1) Disclosure, etc. Request Form prescribed by the Company

Click here for the Disclosure, etc. Request Form

(2) Copies of documents necessary to verify that the person making the request is the person for whom the request for disclosure is being made

• Copy of driver's license
• Copy of passport
• Copy of health insurance certificate
• Copy of basic resident register card
• Copy of alien registration certificate
  

If the person making the request is someone other than the person for whom the request for disclosure is being made (proxy, etc.), please also enclose the following documents.

• In the case of a minor or an adult ward, the following documents related to their legal representative
• Documents such as a copy of the family register or certificate of registered information of guardianship to verify that they are the legal representative
• In the case of a proxy to whom the person concerned has delegated the work of making a request for disclosure, etc., the following documents
• A power of attorney or other document that confirms that the proxy has the authority to act on behalf of the person concerned

(3) Addressee

4F La Verite AKASAKA, 1-5-7, Moto-Akasaka, Minato-ku, Tokyo 107-0051, Japan
To : Personal Information Protection Manager, ENJIN, LTD

(4) Method of notification of the result of request for disclosure, etc.

We will notify the person who made the request (the name and address of the requester as indicated in the Disclosure, etc. Request Form) in writing by mail (Japan Post’s registered mail service that can only be received by the addressee after presenting an ID). In addition, for cases in which disclosure, etc. are not made (Note 1), notification will be given indicating the reason(s) therefor. When correction, addition, or deletion of details is made, we will notify the requester of the same including the specifics thereof. Please note that it may take a few days before notification is made.

(Note 3) Cases for which disclosure, etc. are not made

[1] Cases for which notification of the purpose of use will not be provided are as follows.

• If there is a risk of harm to the life, body, property, or other rights or interests of the person concerned or a third party.
• If there is a risk of harm to the Company’s rights or legitimate interests.
• If it is necessary for the Company to cooperate with a national agency or local public body in the execution of its legally prescribed duties, and there is a risk of interfering with the execution of such duties.
• If the purpose of use is clear.

[2] Cases for which retained personal data or records of provision to third parties will not be disclosed are as follows.

• If there is a risk of harm to the life, body, property, or other rights or interests of the person concerned or a third party.
• If there is a risk of significantly hindering the proper execution of the Company’s business.
• If it would be in violation of laws and regulations.

[3] Cases for which the Company will not perform correction, addition, or partial deletion are as follows.

• If special procedures are required by law.

[4] Cases for which the Company will not perform suspension of use, erasure, or cessation of provision to third parties.

• If there is a risk of harm to the life, body, property, or other rights or interests of the person concerned or a third party.
• If there is a risk of significantly hindering the proper execution of the Company’s business.
• If it would be in violation of laws and regulations.

If any of the above applies, we will notify the requester of the same and explain the reason(s).

Security control measures for personal data in our possession

We have implemented the following security control measures to protect personal data in our possession. If you have any other detailed questions regarding security control measures, please contact the Complaints and Consultation Desk.

[1] Formulation of basic policy

• We have formulated a basic policy to ensure the proper handling of personal data.

[2] Establishment of rules for the handling of personal data

• To prevent leakage, etc. of personal data and otherwise ensure the secure management of personal data, we have established rules and regulations for the handling of personal data.

[3] Organizational security control measures

• We have appointed a person in charge of overseeing the handling of personal data, and have in place a system for reporting to the person in charge in the event that we become aware of a fact or risk of a violation of laws, regulations, or rules.
• We have made clear the employees who handle personal data and the scope of personal data handled by such employees.
• In order to confirm the status of the handling of personal data, we regularly conduct self-inspections and undergo examinations by external parties.
• We work on improving our personal information protection system by monitoring and reviewing the status of the handling of personal data.

[4] Human factor security control measures

• With regard to the handling of personal data, employees are informed of and educated on the importance of protecting personal information, and regular training is provided.
• A written pledge of confidentiality is obtained from employees who handle personal data.

[5] Physical security control measures

• Access controls are in place for employees and visitors in areas where personal data is handled.
• We have established measures for the use, storage, disposal, etc. of equipment, documents, electronic media, and the like that handle/contain personal data, and have taken steps to prevent theft or loss thereof.

[6] Technical security control measures

• Access controls are in place to limit the number of persons in charge and the scope of personal information databases, etc. handled.
• Employees who use information systems that handle personal information databases, etc. are identified and authenticated.
• A system is in place to protect information systems that handle personal data from unauthorized external access or unauthorized software.

[7] Understanding the external environment

• With regard to the handling of personal information in foreign countries, the above security control measures are appropriately implemented based on an understanding of the systems for the protection of personal information in those foreign countries.